“Can I have at least 48 hours a day” – a familiar question? I’m sure everyone has had these thoughts at least once in their life. We live in a multitasking mode and it is very important to minimize the time for performing routine and not only routine tasks without compromising the quality of our work.
How to spend less time on work, but do everything?
The organization of your working time is the cornerstone in the foundation of our effectiveness. There are several ways to stop procrastinating and save time.
Having a deadline helps insure yourself against procrastination and draining energy on meaningless things. Set a timer to realistically estimate your time to understand how much time it takes to complete each task.
Concentration and prioritization
It is important not to shift the focus, but to be in the task for 20/30/60 minutes, without being distracted by a million notifications and other things.
Understand which tasks are best abandoned, and which can be delegated or automated. Accept the fact that you don’t have to push yourself to the maximum in every task. Many entrepreneurs have such a “disease” that it is vital for them to let even routine tasks go through themselves, as a result, energy is spent on current affairs, and nothing remains for development.
These principles help to bring order not only in work, but also in life.
Life work balance
Life balance is a skill that helps to find a place in life not only for work and a home-work-home schedule, but also for creativity, self-realization, health, family, sports, and recreation.
Living in race mode is so familiar to a modern person. Success, money, career. But there is one “But” – in order to work well and be effective, a person needs to be happy. And for this you need to keep all areas of life in balance.
We strive to be successful, earn money for an apartment, a car, build our own business, but we often forget about other areas of life, directing all or almost all of our energy into work. Unfortunately, this approach leads to burnout and stress.
Planning and efficiency tools
2meetup -an appointment service that helps automate the process of arranging meetings with clients, whether it is a real meeting or a video meeting. Suitable for coaches, psychologists, entrepreneurs, managers and hr-specialists.
All you need is to set the time at which you are ready to hold a meeting or interview, generate a link and send it to the interlocutor. All that remains for your client or job candidate is to choose a convenient slot. And before the meeting, you will receive a notification in Telegram, WhatsApp, sms or by calling your phone. And no: “And when is it convenient for you to meet?”.
ToDoist — a task management tool that syncs with an online calendar; helps to track the implementation of marketing tasks; make a work plan or shopping list. And also divide tasks into subtasks and assign them a specific section.
Set deadlines: today, July 15 at 5:00 pm, every Friday for 10 months. Divide large tasks into subtasks
Toggl — a service created to track the time spent on a specific task. Helps you determine how long each task takes to complete. Why is this needed? You may think that the task will take an hour to complete, but in fact it may take half a day or, conversely, 20 minutes. The service helps to manage your affairs and correctly predict the time.
Why count time? This helps to really see how much time we spend on work tasks, and how much time scrolling through the news feed on social networks, exchanging memes and other actions that do not lead to the achievement of results.
Perhaps, when you start counting time, you will find that you can do the same amount of work not in 8 hours, but in 4, by correctly setting priorities and allocating resources. I did. And the freed time can be spent on the development of other areas of life to maintain balance.