Meeting reminders

In the realm of coaching and therapy, the bond between the coach or therapist and the client is one built on trust, understanding, and commitment. Whether you’re a life coach helping clients to navigate their personal challenges or a psychologist diving deep into the complexities of the human mind, ensuring that your clients remain engaged and accountable is pivotal to their success.

One simple yet impactful tool in the arsenal of engagement is the humble meeting reminder. This article will explore the art and science of using reminders effectively, ensuring that your clients are always prepared and present for your sessions.

The Power of Reminders

Reminders are more than just notifications; they are a reflection of your commitment to your client’s growth. A timely reminder indicates that you are proactive, organized, and invested in their journey.


  • Consistency: Regular sessions are the backbone of any successful coaching or therapeutic journey. Reminders ensure that clients never miss a session, maintaining a rhythm of progress.
  • Preparation: A reminder can act as a mental cue for clients, prompting them to reflect on their progress, concerns, and goals ahead of the session.
  • Accountability: Regular reminders keep the commitment front and center, ensuring that clients are more likely to complete tasks or homework set during previous sessions.

Crafting the Perfect Reminder

While the core idea of a reminder is simple, the way you frame it can have varying effects on your clients.

  • Personalization: Address clients by their first name and include details specific to them. A touch of personalization can make the reminder feel more like a nudge from a friend rather than a generic notification.
  • Positivity: Frame your reminders positively. Instead of saying, “Don’t forget our session tomorrow,” say something like, “Looking forward to our enlightening session tomorrow!”
  • Actionable Information: Ensure that the reminder contains all necessary details – date, time, venue (or online link), and any materials or preparations needed.

Timing is Everything

Finding the right timing for reminders can make a significant difference.

  • Initial Reminder: This should be sent shortly after scheduling the session, confirming the details and giving clients ample time to prepare. 2meetup sends such email reminders in email;
  • 24-Hour Reminder: A day before the session serves as a gentle heads-up, allowing clients to make any necessary adjustments to their schedules. You can set up such reminders in email or messengers;
  • 1-Hour Reminder: This final reminder is particularly useful for online sessions, ensuring that clients are ready and logged in on time. It is best if you send such a reminder from your personal messenger account. 2meetup also allows you to automate it;

Incorporating Technology

With the advent of various tools and apps, sending reminders has never been easier.

  • Calendar Apps: Google Calendar, Outlook, and Apple Calendar allow for automated reminders. Ensure that both you and your client have the session added to your respective calendars.
  • SMS & Messaging Apps: Platforms like WhatsApp, Telegram, or even SMS can be integrated with scheduling tools like 2meetup to automatically send reminders.
  • Webhooks: Many coaching and therapy-specific software solutions offer in-built reminder systems tailored to the needs of professionals in the field. And you can integrate it with 2meetup using webhooks or Albato.

Embrace Feedback

Finally, be open to feedback. Ask your clients about their preferred frequency and mode of reminders. Some may want more frequent nudges, while others might find them overwhelming. Adjust your approach based on individual preferences.


Meeting reminders, when used effectively, can act as a bridge of commitment between sessions. They foster a culture of accountability, ensuring that both the coach or therapist and the client are always in sync, working towards a shared goal of personal growth. So, the next time you set up a session, remember that a simple reminder can be a catalyst for transformative change.